This means that you could run a small business using just Todoist, which is pretty cool. It seems collaborators are different from users in that they can’t create new tasks, but can move them around or set them as done. However, there are some limits to the free tier: you can only have five projects active at any time, and you can only have five people help you with them as collaborators. Most of the features we discussed are in the free plan, meaning that signing up to Todoist gives you almost the full functionality of the app without spending a penny. It’s all very go-getter, but if it works for you, it’s a pretty nifty system (despite brutally misappropriating the Hindu concept of karma). Here, you can set goals (say, completing five tasks per day) and you are then given karma for meeting those goals. Todoist also has a way to set and measure goals, called the “karma system,” accessible through the settings menu. However, if you often find yourself wishing you had remembered to run an errand because you were so close to a certain place, it could come in handy. That said, it does mean relinquishing your location to Todoist, which not everybody may be willing to do. It’s pretty cool, to be honest, and we can think of several occasions when something like that could have helped us out. This type of reminder allows you to set a task with a specific location - say, picking up your clothes from the dry cleaner - and then get a reminder whenever you get close to that location. However, upgrading gives you access to a few more handy abilities, the most interesting - at least from an innovation point of view - are location-based reminders. That’s pretty much it for the core functionality of Todoist - it’s an extremely simple app. Also, dragging and dropping kanban cards is nowhere near as smooth as it needs to be, so if all you need is a board, we recommend you check out our Trello review instead. While you can add color-coded priority flags, all they do is color the circle around the checklist - you really have to look for it to spot it. The kanban board works well enough, but lacks the visual characteristics you need for overview.Īs free kanban boards go, Todoist’s is pretty good, but lacks any and all visual flair. Still, though, for freelancers or small businesses, it may be a great fit, so keep reading this Todoist app review if you’re in either of those categories. You’ll need to go either with a fully fledged solution (check out our review for our favorite) or relegate it to an auxiliary role. However, if you need to manage large projects, Todoist won’t help. It has the bulk of Todoist’s features, with the paid version only adding some cool little extras. The free plan should do fine for most people, most of the time.If you need a board just for a handful of cards, it’ll do fine, but we wouldn’t run a full project on it. It’s easy to use, has some nifty extra features and manages both tasks and subtasks, which comes in handy. Todoist is one of the better list-based apps out there.We really like how it sends you a notification when you’re close to the location of a task, for example, and how the tutorial makes you learn through doing. That said, it’s still a great addition to your overall toolset, as you’ll see as we go along in this full Todoist review.Īs list apps go, Todoist does a great job and it’s as good as - maybe even better than - the former Wunderlist (read our Wunderlist review) or its successor, Microsoft To-Do. There’s a lot our project management experts like here, but its lack of advanced views and features keeps it from our best project management software roundup, which you can read for an alternative. Todoist is a great list-based task management app with an intuitive interface and innovative feature set.
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